Use Secure Video Conferencing to Protect Business Data

Video conferencing is a commonly used communications tool used by businesses all over the world. However, many businesses are not aware of the security risks involved in hosting online meetings or have the technical knowhow to ensure secure video conferencing. The main benefit of video conferencing is that it?s an effective and cost efficient solution for hosting business meetings between colleagues, clients, contracts and business partners in different geographical locations. Not only does it save time and travelling costs, but also lowers the carbon footprint of a company that might otherwise travel to business meeting locations by car or plane. The main disadvantage of telepresence systems is that your sensitive business information can be accessed by hackers, unless proper security measures are put in place.

Video conferencing involves data being sent from Internet protocols (IP) or Integrated Services Digital Networks (ISDN) on shared networks, giving hackers the opportunity to intercept communications. According to an article by the New York Times, unsecure video conferencing systems are being targeted by hackers looking for financial data or other sensitive business information. To ensure a secure video conferencing facility for your business these easy steps should be taken.

Disable any auto answer features that connect all incoming calls to the meeting. Video conferencing software, such as the Cisco conferencing Essex has, should come with basic protection tools like passwords, auto-mute and camera control lockup. Check that these settings are at a high security setting that is also practical.

• Store all sensitive video conferencing data and archives in a secure, offline location.
• Make sure that your secure video conferencing system is behind a firewall.
• Protect your video conferencing software and information with an administrative password and assign other individuals with user or guest passwords.
• Finally, to ensure secure video conferencing have your video conferencing hardware and software installed by experienced IT professionals.

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